3 Tips for Holding Meetings Across Time Zones

When you work as part of a remote team, finding the right time to schedule meetings can be a challenge. Agreeing upon a time of day that’s convenient for all participants may be difficult when team members are spread across multiple locations and time zones. To ensure fairness, keep the following in mind.

If you can’t seem to settle on a time of day that works for everyone, be sure to rotate the meeting times so that team members in certain locations aren’t always the only ones who are inconvenienced; for instance, having to log in to conference calls in the wee hours of the morning or late at night. Take turns sharing the pain!

Keep an up-to-date calendar of all national, regional and religious holidays for each team member’s location so you’ll know which dates NOT to schedule meetings.

Have an understanding of the local infrastructure issues that your commuting team members must deal with. For instance, if one or more members of your team commute to an office every day by car, they may be OK with scheduling a conference call during their drive time. That may not be an option for others who live or work in densely populated cities where they must rely on public transportation without cell service — or where people often have commutes of one or two hours each way on crowded (and noisy) buses and trains.